NoteGeneralInformation
This table contains common information from General Use Notes items. This table focuses on time-insensitive, once-per-record data while other HNO tables (e.g., NOTES_ACCT, CODING_CLA_NOTES) contain the data for different note types.
| Column Name | Type | Description |
|---|---|---|
| IsNoteActive | INTEGER | Whether the note is active. This item is not populated for all notes. |
| NoteInactiveDateTime | DATETIME | The date after which the note becomes inactive. |
| ExternalNoteAuthorName | VARCHAR | Name of the external note's author. The name is stored as pieces delimited by character 127 and is ordered as follows: Last Name, Last Name from Spouse, First Name, Middle Name, Last Name Prefix, Spouse Last Name Prefix, Title, Suffix, Academic Initials. |
| IntraConnectCommunityOwnerIdentifier | VARCHAR | The Community ID (CID) of the instance that owns this record or line. This is only populated if you use IntraConnect. |
| NoteActiveFromDatetime | DATETIME | The date on which the note becomes active. |
| RouteTriggeredPatientIdentification | VARCHAR | The patient that the query was sent for. |
| IsNoteReadOnlyCopy | VARCHAR | States whether this note is a read-only copy of a note that was written on a different patient. The editable parent note will list this one in column HNO_MOM_BABY.MOM_BABY_HNO_ID. |
| ExternalProblemReferenceIdentification | VARCHAR | The reference ID for the external problem linked to the note. |
| NoteDeletionInstant | DATETIME | The instant when the note is deleted. |
| NoteCreationInstant | DATETIME | The note's create instant. |
| EligibilityQueryTriggeringUserIdentifier | VARCHAR | End user who triggered the Eligibility query. |
| PatientMessageLastEditedDateTime | DATETIME | The date when the most recent edit to this message was made. |
| NoteDescriptionText | VARCHAR | This is a free text description of the note. |
| ConversationMessageCommunityIdentification | NUMERIC | This item contains the Community ID (CID) of a related In Basket Message (EOW) record. |
| PatientMessageRecipientIdentifier | VARCHAR | The unique ID of the patient for whom this message will be displayed. |
| BookingConfirmationProviderIdentification | VARCHAR | The provider that a booking confirmation was booked with. |
| NoteWriterTemplateName | VARCHAR | The NoteWriter template of the note. |
| ClaimTestErrorStoredInstant | DATETIME | The UTC instance when the error information was stored. |
| IsAmbulatoryNote | VARCHAR | Indicates whether the note is an ambulatory note. Y indicates that the note's encounter context is ambulatory. N or a null value indicates that the context is not ambulatory. |
| BookingConfirmationLocationText | VARCHAR | Some free text about the location that a booking confirmation was booked with. |
| IsNote | VARCHAR | Flag to indicate if this note is shared with the patient. |
| LinkedPatientIdentifier | VARCHAR | Virtual item that will check all HNO items linked to EPT and return the first EPT ID it finds. The items are checked in the following order: 505, 38970, 21001, 600 (which gives us an order, then we look at ord 210), 1605, 1643, 1640. |
| TreatmentSummaryMyChartReleaseContactSerialNumber | NUMERIC | Stores the CSN of the Treatment Summary (HNO) that is released to MyChart. If you use IntraConnect, this column stores the Unique Contact Identifier (UCI). |
| NoteMessageDepartmentIdentifier | NUMERIC | The department that this message was logged in. |
| SourceNoteEditContactSerialNumber | NUMERIC | Stores a Contact Serial Number (CSN) pointer to the General Use Notes (HNO) record that holds edits to the parent note while an attestation is in progress. |
| PreviousDocumentType | VARCHAR | When the document type is changed for the first time, this gets populated with the very first original document type. |
| LastCareEverywhereNoteReceivedInstantUtcDatetime | DATETIME | The last time this note was received through Care Everywhere. The value of Received Assessment and Plan Existence Days (I DXC 17000) defines how long notes with this item set exist before they are deleted. Scheduled task Remove HNO Records (E1J 88032) deletes notes and all of their references that have not been received within the amount of days defined by Received Assessment and Plan Existence Days (I DXC 17000) Received Assessment and Plan Existence Days (I DXC 17000) defaults to 30 days if not set. |
| CosignedNoteContactSerialNumber | NUMERIC | Contains a contact serial number (CSN) that points to the resident's note being cosigned. Cosigning Note Link (I HNO 34158) is a link for the opposite direction. |
| LetterSendingDepartmentIdentifier | NUMERIC | Stores the department from which the letter was sent |
| NoteStartingSmartTextIdentifier | VARCHAR | This item holds the SmartText that started the note. |
| ShareWithPatientAvailableFlag | VARCHAR | Flag for whether any user editing this note was allowed to mark it as shared with the patient |
| IsNoteFromScan | VARCHAR | This item indicates that the note was created by a scan. |
| NoteEncounterContactSerialNumber | NUMERIC | The unique contact serial number for the patient encounter to which the note is attached. This number is unique across all patient encounters in your system. If you use IntraConnect this is the Unique Contact Identifier (UCI). |
| ElectrocardiogramReviewingTechnicianName | VARCHAR | Stores the technician who reviewed the ECG or spirometry test. |
| InBasketResponsiblePoolIdentifier | NUMERIC | This item stores the pool responsible for the associated In Basket message, if any. |
| NoteLetterPrintInstant | DATETIME | The letter print instant. |
| MovedFromNoteIdentifier | VARCHAR | Populated on a note move with the source note ID. |
| ProfessionalBillingLetterType | VARCHAR | Type of professional billing letter. |
| LetterGenerationSmartTextIdentifier | VARCHAR | For HNO records with a note type (NOTE_TYPE_NOADD_C) of 3-Letter, this column stores the ID of the SmartText (ETX) which was used to build a letter from the Communication Management navigator section or the Letters activity. For HNO records with a note type of 84-Treatment Summary, this column stores the ID of the Treatment Summary template SmartText that was used to generate the summary. |
| WasPrechartedIndicator | VARCHAR | This indicates whether or not the note was a pre-charted note (created in appointment encounter). |
| HospitalAccountNoteExtraIdentifier | NUMERIC | This item would be used to link with HAR record to store the claim image and error messages. |
| IntraConnectInstanceOwnerCommunityIdentifier | VARCHAR | The Community ID (CID) of the instance that owns this record or line. This is only populated if you use IntraConnect. |
| CustomerRelationshipManagementLetterDestinationCategoryIdentifier | INTEGER | The letter destination category ID for the note. This column is only populated if this row is for a Customer Relationship Management letter. |
| NoteCreationActionGroupId | NUMERIC | The action group that triggered the creation of the note. |
| ElectrocardiogramReportType | VARCHAR | Stores whether the test was an ECG or spirometric test. |
| ResponsibleInBasketUserIdentifier | VARCHAR | This item stores the user responsible for the associated In Basket message, if any. |
| NoteDictationIdentifier | VARCHAR | Contains the dictation identifier. |
| DeletedStatusCategoryNumber | INTEGER | The deleted status category number for the note record. |
| ElectrocardiogramReviewInstant | DATETIME | The date and time when the Electrocardiogram (ECG/EKG) or Spirometry was reviewed. |
| TranscriptionAcceptanceDate | DATETIME | Contains the Date the transcription message was accepted. |
| NotePriorityIndicator | VARCHAR | The priority of the note (Yes = High, No = Routine). |
| GeneralUseNoteRecordType | INTEGER | Record type. |
| NursingNoteAuthorName | VARCHAR | The name of the note's author. Populated from an EPT nursing note during conversion to HNO. |
| IsNoteUnsignedFlag | VARCHAR | A flag for if the note record is considered an unsigned note. |
| TranscriptionSourceType | INTEGER | Set to 1 if this is an interfaced transcription, 2 for user dictation in Epic. 0 or "" otherwise |
| ProfessionalBillingVisitNumber | VARCHAR | Professional billing visit number attached to this note. |
| LetterSummaryText | VARCHAR | The summary of the letter. |
| DepartmentMessageStatusCategory | INTEGER | The department status that the message is associated with. |
| StartingSmartPhraseIdentification | NUMERIC | This item holds the SmartPhrase that started the note. |
| ReferralNotePurpose | INTEGER | Defines what use the note has for a referral that contains the note. |
| ScannedDocumentInformation | VARCHAR | Stores the patient ID, DAT and filename associated with a scanned document. This is only for documents coming from the transcription interface. |
| NoteSensitivityStatusCategory | VARCHAR | The sensitivity status category number for the note. |
| DowntimeGeneratedIdentifier | VARCHAR | A downtime generated identifier. |
| LastEditedByUserId | VARCHAR | The unique ID of the user who made the most recent edit to this message. |
| IsWorkingCopyIndicator | VARCHAR | Whether or not a note is listed as a working copy for another note in I HNO 17102. |
| IntraConnectSourceCommunityIdentifier | VARCHAR | The Community ID (CID) of the instance from which this record or line was extracted. This is only populated if you use IntraConnect. |
| HistoryAndPhysicalSourceContactDate | NUMERIC | For Interval H&P only - contact of H&P Note being modified by interval note |
| LetterPartCount | INTEGER | Number of parts in the letter. |
| ExternalSystemUniqueIdentifer | VARCHAR | Globally unique identifier provided by the external system. |
| QuickNoteInBasketMessageType | NUMERIC | To identify the message type where the QuickNote was filed from In Basket. |
| PatientMessageExpirationDate | DATETIME | The date when this message will expire. |
| NoteRelevantEventIdentification | VARCHAR | Holds the Events (IEV) record which contains records marked relevant to the Note such as problems, allergies, lab results, etc. |
| OriginalHistoryAndPhysicalNoteIdentifier | VARCHAR | For View-Only H&P notes only - original note record identifier |
| ReferralLetterDestinationDepartmentIdentifier | NUMERIC | Stores the department to which the referral communication letter was sent. |
| HistoryAndPhysicalOriginalContactDate | NUMERIC | For View-Only H&P notes only - original note record contact |
| LetterPatientIdentification | VARCHAR | The unique ID of the patient that this letter is for. This column is only populated if this row is for a Customer Relationship Management letter. |
| CommunityLogOwnerIdentifier | VARCHAR | The Community ID (CID) of the instance from which this record or line was extracted. This is only populated if you use IntraConnect. |
| SignedNoteIdentifier | VARCHAR | This item points to the ID of the signed note that this note is addending/editing/cosigning. |
| TranscriptionMovedToProgressNotesDateTime | DATETIME | The date the transcription was moved to Progress Notes. |
| NoteLastFiledInstant | DATETIME | The instant the note was last edited. |
| RecordLastUpdatedDateTime | DATETIME | The date and time when this row was created or last updated in Clarity. |
| LastLetterPrintMethodCode | INTEGER | The purpose of this item is to provide additional context for I HNO 39 - Letter Print Instant (HNO_LTR_PRT_DTTM). This item specifies whether the last print action for this letter was via the server or via the client. |
| NoteSourceCategory | INTEGER | The source of this note. |
| UserWhoDeletedNote | VARCHAR | User who deleted the note |
| IsCreatedInFastNote | VARCHAR | Whether or not a note was originally created in Fast Note activity |
| InpatientNoteType | VARCHAR | The note type associated with this note. |
| NoteTypeNoAddCategory | VARCHAR | This virtual item is populated with a category value from Note - Type No-Add (I HNO 51) according to the following logic: * if Note - Type No-Add (I HNO 51) is populated, use the value directly * if Note - Type No-Add (I HNO 51) is null and the note is not ambulatory, return null * if Note - Type No-Add (I HNO 51) is null and the note has an ambulatory encounter context, obtain a category from the UCN note type (I HNO 34033) and map that value to an equivalent category from Note - Type No Add (I HNO 51), if possible |
| SourceHistoryAndPhysicalIdentifier | VARCHAR | For Interval H&P only - ID of H&P Note being modified by interval note |
| OriginalNoteType | VARCHAR | When the note type is changed for the first time, this gets populated with the very first original note type. |
| PreloginScreenMessageDisplayType | INTEGER | Stores how this message will be displayed on the pre-login screens. |
| FiledMessageIdentification | VARCHAR | The record for the message that was also filed as a note. The text filed in the message and the quicknote will be the same and displaying one of these to the end user should be sufficient. |
| NoteAttestationStatus | VARCHAR | This item holds a boolean flag for if the note is currently attested to. If the note has an active attestation on the most recent version, this item will be set to Yes. Otherwise, it will be set to No or not set at all - both of which mean the same thing. |
| ExternalNoteTypeName | VARCHAR | Autoreconciled external note type name |
| NoteDeletionLocalTime | DATETIME | This is a virtual item that gets the delete instant, HNO-34150, in local time format. |
| IsTreatmentSummaryReleasedToMyChart | VARCHAR | Indicates whether a Treatment Summary is released to MyChart. |
| NoteCreationLocalDatetime | DATETIME | This is a virtual item that gets the create instant (I HNO 17105), in local time format. |
| AutoreconciledExternalNoteDuplicateSourceNoteIdentifier | VARCHAR | Autoreconciled extneral note duplicate source note |
| ResponseHistoryReviewVerificationIdentifier | NUMERIC | Response History Review Verification information |
| NoteStartingMethodCode | INTEGER | This item holds the method by which the note was started, such as with a quick button. |
| PatientIdentifier | VARCHAR | The unique ID of the patient who is associated to this note. This column is frequently used to link to the PATIENT table. |
| IsCreatedFromAutoSave | VARCHAR | If the note was created as an auto-saved note. |
| ExternalSourceIdentification | VARCHAR | If this note is associated with information in an outside system, the ID of that information can be stored here. |
| NoteCreationDateTime | DATETIME | The date and time when the note was created, either manually by a staff member or automatically by system. If the date is null, the default value is 01/01/1900; If the time is null, the default value is 00:00. |
| GroupNoteIdentifier | VARCHAR | This item stores the group note ID for notes that are created in a group documentation context. |
| NoteIdentifier | VARCHAR | The note ID for the note record. |
| IsRecordArchivedIndicator | VARCHAR | Indicates whether the Note record is archived at the record level. |
| NoteRecordIdentifier | VARCHAR | The unique ID of the note record. |
| NoteDepartmentSpecialtyCategory | VARCHAR | The department specialty category value for the note. |
| ReferralLetterRecipientProviderIdentification | VARCHAR | Stores the provider to which the referral communication letter was sent. |
| ReferralTransactionTypeCategory | INTEGER | Sub-categorization of notes with a type of Referral Transaction Record. |
| LetterFinalizedInstant | DATETIME | The instant the letter was finalized. This column is only populated if this row is for a Customer Relationship Management letter. |
| LastCommentEditorUserIdentifier | VARCHAR | The unique ID of the last user to edit the internal comment in either the Continued Care and Services Coordination or Payer Communication workflows. |
| NotePurposeCategory | INTEGER | This is a virtual item that displays the note purpose. It was previously stored in Note - Purpose (INP-5045). |
| ExternalInterfaceIdentifier | NUMERIC | Holds the interface specification (AIP ID) that created the note record. This column is only populated if the note was created by an interface, such as transcriptions. |