ScheduledAppointmentInformation
This table contains information about appointments, with one row per appointment. It is derived from the table and contains columns simplifying common reporting needs.
| Column Name | Type | Description |
|---|---|---|
| AppointmentUtcDateTime | DATETIME | The date and time of the appointment, in UTC. Use APPT_DTTM to get the date and time of the appointment in the appointment department's time zone. |
| SystemAuditedCheckOutDateTime | DATETIME | The date and time of the system-audited check-out. If the check-out was canceled, this column will store the time of the first check-out action after the last cancel check-out action. If there was a cancel check-out action without a subsequent check-out action, this column will be null. This may or may not be more accurate than the user-editable time recorded by the CHECKOUT_TIME column in PAT_ENC. |
| AppointmentMadeDateTime | DATETIME | The date and time that the appointment was made. |
| HospitalAccountIdentifier | NUMERIC | The unique ID of the hospital account associated with the appointment. |
| WasAppointmentScheduledOnlineIndicator | VARCHAR | This column displays whether or not the appointment was initially scheduled online, determined by the auditing source application. |
| AppointmentNurseLeftRoomDateTime | DATETIME | The date and time that the nurse left the room. |
| AppointmentCancellationDateTime | DATETIME | The date and time the appointment was canceled, in the local time zone of the primary appointment department. |
| AppointmentStatusCode | INTEGER | The category number of the appointment status. |
| AppointmentConfirmingUserIdentifier | VARCHAR | The unique ID associated with the user record that confirmed the appointment. This column is frequently used to link to the CLARITY_EMP table. |
| AppointmentCheckinStartDateTime | DATETIME | The date and time when the first check-in began. If a user cancels out of the check-in workflow this field will not be populated. Also, if a user cancels check-in this field will be cleared. This column is only populated for Hyperspace checkins through the scheduling application. It does not get populated for check-ins performed in Text, Welcome or via an automatic process such as through Cadence end of day processing. |
| AppointmentPagedDateTime | DATETIME | The date and time that the patient was paged after checking in for their appointment. |
| VisitCopayCollectedAmount | NUMERIC | The total copay collected for the visit. |
| IsCanceledOnSameDay | VARCHAR | Indicates that the appointment was canceled on the day of the appointment. |
| IsSequentialAppointmentIndicator | VARCHAR | Indicates whether this encounter is a sequential appointment. Y indicates the appointment is a sequential appointment. N indicates the appointment is not a sequential appointment. |
| AppointmentFirstRoomAssignmentDateTime | DATETIME | The date and time when the patient was first assigned to a room for an appointment. This column is only populated for outpatient appointments where the "Room Patient" button is used for room assignment. This is distinct from roomed times as calculated by clinical timestamps and the Arrival List. |
| CheckInKioskWork | VARCHAR | The unique ID of the workstation record for the check-in kiosk. |
| AppointmentCopayDueAmount | NUMERIC | The dollar amount in the Copay Due field on scheduling system’s Check In Patient window. This field may be calculated by the Benefit Engine or entered or modified by the user. It is a dollar amount field and may be NULL if no copay was recorded at Check In. |
| AppointmentCancelingUserIdentifier | VARCHAR | The unique ID of the user who canceled the appointment. |
| IsJointAppointment | VARCHAR | Indicates whether or not the appointment is a joint appointment. Y indicates that it is a joint appointment, and N indicates that it is not. |
| AppointmentVisitAccountId | NUMERIC | The unique ID of the visit account associated with the appointment. |
| FirstCopayCollectionUserIdentifier | VARCHAR | The unique ID of the user who collected the copay. If copay was collected multiple times, this stores the ID of the first copay collection user. |
| AppointmentDepartmentIdentifier | NUMERIC | The ID of the department for the encounter. If there are multiple departments for the encounter, this is the ID of the first department in the list. |
| AppointmentDepartmentTime | DATETIME | The date and time of the appointment, stored in the time zone of the appointment department. Use APPT_UTC_DTTM to get the time in UTC. |
| AppointmentChangeCount | INTEGER | The number of times that an appointment has been changed. If an appointment has not been changed, this will be 0. |
| AppointmentCancellationDate | DATETIME | The date that the appointment was canceled, if it was canceled. This is the value in the APPT_CANC_DTTM column at midnight. |
| AppointmentDate | DATETIME | The date of the appointment. This stores the same date as the APPT_DTTM column, but at midnight. |
| Checkout | VARCHAR | The unique ID of the workstation record for the check-out kiosk. |
| AppointmentVisitTypeIdentifier | VARCHAR | The unique ID of the visit type for the appointment. |
| SystemAuditedCheckInDateTime | DATETIME | The date and time of the system-audited check-in. If a check-in was canceled or the appointment was checked in multiple times, this column will store the time of the first check-in action after the last cancel check-in action. If there was a cancel check-in action without a subsequent check-in action, this column will be null. This may or may not be more accurate than the user-editable time recorded by the CHECKIN_TIME column in PAT_ENC. |
| AppointmentConfirmationStatusCategory | INTEGER | The category number of the confirmation status for the appointment. |
| PatientRoomedDateTime | DATETIME | The date and time that the patient was roomed, based on when clinical data were saved. |
| ReferringProviderIdentification | VARCHAR | The unique ID of the referring provider for this appointment. This column is frequently used to join to the CLARITY_SER table. |
| AppointmentScheduledDurationMinutes | INTEGER | The total scheduled length of the appointment in minutes. |
| PatientArrivalDateTime | DATETIME | This column stores the time by which a patient should arrive for his or her appointment. |
| PatientIdentification | VARCHAR | The unique ID assigned to the patient record. This ID may be encrypted if you have elected to use enterprise reporting’s encryption utility. |
| VisitCoverageIdentification | NUMERIC | The unique ID of the visit coverage associated with the appointment. |
| TicketSchedulingAvailabilityStatus | INTEGER | Indicates whether the appointment for this patient could have been scheduled online through Ticket Scheduling. Yes (11) indicates the appointment would have been available, No (12) means it wouldn't have been available, Not Applicable (13) means the appointment didn't meet qualifications to check, and Null means the appointment wasn't evaluated. |
| ContactDeploymentOwnerIdentifier | VARCHAR | ID of the deployment owner for this contact. |
| AppointmentSerialNumber | NUMERIC | The appointment serial number for the appointment. This value is unique among appointments that are not canceled, and can be used to group together canceled and rescheduled appointments. |
| AppointmentWasScheduledOutsideTemplateIndicator | VARCHAR | Indicates whether or not the appointment was scheduled outside of the template. Y indicates that it was scheduled outside of the template, and N indicates that it was not. If this is a joint appointment, this column will have Y if it is outside of the regular schedule for at least one of the providers. |
| ClinicalDocumentationContactSerialNumber | NUMERIC | For Hospital Outpatient Visit (HOV) encounters, this column stores the unique contact serial number for the patient contact which is used for clinical documentation. This can be set for appointment contacts if they are not converted to HOVs. |
| AppointmentBlockCategory | VARCHAR | The category number for the block in which the appointment was schedule. |
| ReferralIdentifier | NUMERIC | The unique ID of the referral attached to the appointment. |
| AppointmentPhoneReminderStatus | INTEGER | The category number for the status returned from an automated appointment reminder system. |
| AppointmentElectronicCheckInStatus | INTEGER | The status of the eCheck-In for this appointment. |
| AppointmentArrivalListRemovalDatetime | DATETIME | The date and time of the system-audited removal from arrival list action. |
| PhysicianEnteredRoomDateTime | DATETIME | The date and time that the physician entered the room. |
| IsScheduledDuringUnavailableTime | VARCHAR | Indicates whether or not the appointment was scheduled into unavailable time. Y indicates that it was scheduled into time marked unavailable, and N indicates that it was not. If this is a joint appointment, this column will have Y if it is was scheduled into time marked unavailable for at least one of the providers. |
| AppointmentSchedulingKioskWorkstationIdentifier | VARCHAR | The unique ID of the workstation record for the kiosk from which the appointment was scheduled. |
| RescheduledFromAppointmentContactSerialNumber | NUMERIC | The contact serial number of the non-canceled appointment rescheduled from the appointment. |
| IsWalkInAppointment | VARCHAR | Indicates whether the patient encounter is a walk-in. Y indicates that the encounter is a walk-in. N indicates that the encounter is not a walk-in. |
| AppointmentScheduledMyChartStatus | INTEGER | The MyChart status when the appointment was scheduled. |
| AppointmentCommunicationCallCount | INTEGER | The number of calls made to the patient about the appointment using communication tracking functionality. |
| ChronicNoShowWarningOverriddenIndicator | VARCHAR | Indicates whether or not the user overrode a warning that the patient chronically no-shows and should be booked in an overbook opening. Y indicates that the warning was overridden. N indicates that no such warning was displayed and overridden. |
| AppointmentMadeUniversalTimeCoordinated | DATETIME | The date and time that the appointment was made, stored in UTC. To get the time in the time zone of the user who created it, use APPT_MADE_DTTM. This column will not be populated for appointments created prior to Epic 2012. |
| CouldDirectScheduleAppointment | INTEGER | Indicates whether the appointment for this patient could have been scheduled online through Direct Scheduling. Yes (11) indicates the appointment would have been available, No (12) means it wouldn't have been available, Not Applicable (13) means the appointment didn't meet qualifications to check, and Null means the appointment wasn't evaluated. |
| IsAppointmentOverbooked | VARCHAR | Indicates whether or not the appointment was booked into an overbook opening. Y indicates that the appointment was overbooked. N indicates that the appointment was not overbooked. If this is a joint appointment, Y will indicate that the appointment was overbooked with at least one of the providers. |
| IsSameDayAppointmentIndicator | VARCHAR | Indicates whether or not the appointment was made on the day of the appointment. Y indicates that it is a same day appointment. N indicates that it is not a same day appointment. |
| AppointmentContactSerialNumber | NUMERIC | The unique contact serial number for this appointment. This number is unique across all patient encounters in your system. If you use IntraConnect, this is the Unique Contact Identifier (UCI). |